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For Summer 2009 disbursement information please see below.

Disbursement Process

Disbursement of Funds

If your financial aid is greater than your total tuition, fees, and/or on campus housing charges at CSUSB, the Student Accounts Office (SAO) will disburse the excess funds to you by one of the following methods:

• Transmit funds to your bank, if you are a Direct Deposit participant.
• Mail a check to the address you have on file with the Records Office (not the Financial Aid Office).

Your financial aid is based upon a minimum number of units. Please remember, you must be enrolled in the correct number of units before you can receive your Financial Aid each quarter. Your Award Letter tells you the number of units you should be enrolled in. If you will be enrolled in more or fewer units, please notify the Financial Aid Office immediately by completing a "Change of Status". The Financial Aid Office encourages you to apply for direct deposit and get on board to receive your financial aid disbursement in a more timely manner.

Debts owed to the University, including fees or housing payments, are deducted directly from payments of financial aid. Remaining funds are then disbursed to the student by the Student Accounts Office. If your financial aid is more than your debt to the University, a check will be prepared and mailed to you at the address listed with the Student Accounts Office (if you have signed up for direct deposit, your aid will be deposited to your checking account) on or around the first day of classes each quarter. If your financial aid does not cover all your debt with the University, you will be expected to immediately pay the remaining balance. You are responsible to insure that your mailing address is kept current in MyCoyote.

Students who receive an award while the academic term is in session will receive their disbursements as soon as the Student Accounts office can prepare their checks or direct deposit.

Federal Work-Study payroll checks are available on the tenth of each month at the Bursar's Office in Sierra Hall.Federal Subsidized Direct and Federal Unsubsidized Direct loan checks are electronically transmitted from direct lending to the university. Upon receipt of your direct loan, the Student Account office will mail your student loan funds or deposit your funding into your checking account.

The same disbursement rules apply as listed above. If you do not have a balance owing on your student account, your Federal Direct Loan check will be mailed to your address listed on the student account file or deposited directly to your checking account if you have signed up for direct deposit.

CALIFORNIA STATE UNIVERSITY, SAN BERNARDINO

Student Authorization of Financial Aid Disbursement

Federal and State governments offer financial aid funding to those students who qualify. Disbursements of federal and state financial aid, (e.g. Title IV* funds and/or Cal Grants), are applied to a student’s account for allowable institutional charges. Allowable charges are tuition and fees, and contracted room and board. Other educational costs charged to a student’s account may be paid by financial aid if, the student submits a signed
authorization to the Student Accounts Office located in Sierra Hall, Room 119. The authorization will remain in effect from the signature date through the entire period of enrollment at California State University, San Bernardino. The University credits a student’s account with federal and state awarded funds. Various types of state aid, (e.g. Cal Grant B Access), allow a student the right to opt out of having future state funds applied towards paying the student’s institutional charges and to have those funds be delivered directly to the student, payments cannot be delivered to a third party. To opt out, students must contact the Student Accounts Office.

**Warning: Choosing to “Opt Out” may create a university debt/obligation for the student. If the student chooses to “Opt Out” of having aid pay institutional charges, any balance owed to the university must be paid in full otherwise, there may be severe consequences. Please review the “Important Consequences of “Opting Out” section, for further information.

*Title IV and HEA funds = PELL Grant, FSEOG, Work Study, Perkins Loan and William D. Ford Direct Loans (Subsidized Stafford Loan, unsubsidized Stafford Loan and PLUS Loans).

IMPORTANT CONSEQUENCES OF “OPTING OUT”

• A student’s registration may be cancelled (or student will be dis-enrolled from classes). All charges on a student’s account must be paid in full each quarter.

• Should a student or former student fail to pay a fee or a debt to the University, the University may “withhold permission to register, to use facilities for which a fee is authorized to be charged, to receive services, e.g. withhold permission to receive official transcripts of grades, materials, food or merchandise or any combination of the above from any person owing a debt” until the debt is paid (see Title 5, California Code of Regulations, Sections 42380 and 42381).

• If the University is unable to collect the debt, the student’s account may be turned over to an outside collection agency. If a student has an outstanding obligation to the University, it may file a claim with the State Controller to offset the amount due against any refund of State Income Tax,
or any amount of money from any other source that the State may owe the student (Government Code, Section 12419.5).

SUMMER 2009 DISBURSEMENT INFORMATION

Listed below are the scheduled disbursement dates for grants and loans for all three Summer sessions.  Please note that the earliest possible dates for each session are provided, however, the actual disbursement date may vary for individual students due to enrollment changes, missing information or other items. 

Students must be enrolled half-time for scheduled disbursements to be made. Undergraduate students must be enrolled in at least 6 units in the Session Regular or Session 6 Wk 1 for grant disbursements to be made on 6/22/09 and graduate students in 4 units of 500 or 600 level coursework. The first disbursement of loans will not be disbursed for Session Regular or Session 6 Wk 1 until after 7/1/09. This is due to the lower interest and fees students can take advantage of after July 1st.

Because Summer loans are for a single term, loan disbursements are required to be made in at least 2 separate disbursements--one near the beginning of the term and one at the term (or session) midpoint.

For students who enroll less-than half-time in Session Regular or Session 6 Wk 1, but who enroll in additional units for Session 6 Wk 2, making them at least half-time between all sessions, the first disbursement of grants and loans will NOT be made until the start of Session 6 Wk 2.

Refunds will not be available until after the Student Accounts Office processes the disbursements scheduled above.