Withdrawing from Classes

Before the Start of a Term

Federal Financial Aid regulations are very strict concerning dropping classes after receiving Federal Aid. If a student receives a quarterly disbursement of aid and then drops all classes before the start of the first day of classes, the student will owe 100% repayment of aid immediately.

After the Start of a Term

Once classes begin for a quarter and if you and a financial aid student drops all classes prior to the 60% mark of the term, the student will owe a repayment based on Federal regulation calculations called R2T4(Return of Title IV Funds). Once a student’s repayment has been calculated, the student has 45 days to repay the funds. Federal Financial Aid regulations also state that a student may not pay a prior debt with future financial aid. This means that the student must repay the amount due prior to receiving future financial aid. Before dropping classes, visit the Financial Aid Office in University Hall and make an appointment with a Financial Aid advisor who will calculate a student’s expected repayment of Federal Grant Funds and will explain options.

Calculating R2T4 (Return of Title IV Funds)

When a student drops your classes once a term has begun. The number of days enrolled before dropping all classes is translated into Earned Funds. Conversely, the remaining days left in a quarter/term is considered Unearned Funds. The following formula is used to calculate the percentage of Earned versus Unearned funds in a quarter/term:

For example, let's say a student dropped all his or her classes for the Spring Term on the 36th day of a quarter/term which consists of 78 calendar days in the quarter/term. The student has Earned 46% of his funds for the quarter/term and has a 54% of Unearned funds for the quarter/term and must repay Unearned funds within 45 days*.

*Students are encouraged to contact the Financial Aid Office prior to dropping all classes to determine if there will be a financial repayment to the Federal Government.

This repayment must be paid prior to receiving Financial Aid for the NEXT term. The Federal Government does not expect a repayment after the 60% point of a given term.