Satisfactory Academic Progress Policy for undergraduates

The Cal State San Bernardino Satisfactory Academic Progress Policy (SAP) details the academic progress you must maintain to continued eligibility to receive financial aid. SAP policies and procedures may change from year to year based on Federal Title IV Regulations. The Financial Aid SAP Policy may differ from academic regulations.

Eligibility

To be eligible for financial aid at Cal State San Bernardino, students must meet the SAP requirements which support the University's mission and strategic plan.

To be eligible for financial aid, a student must:

  1. Meet the GPA requirements based on academic class level, and
  2. Meet the two-year GPA requirement of a 2.0 if attending for two years or longer (equivalent of six quarters or more), and
  3. Successfully earn the attempted number of units for his/her status, and
  4. Successfully complete degree within the allowable unit cap.

Undergraduate Students

A full-time undergraduate student is defined as a student enrolled in 12 units per academic quarter, 36 units for the standard academic year. The unit requirement for half time is defined as 6 units per quarter, 18 units per year.

NOTE: At the end of each academic year your earned units (including the previous summer) will be added and your grades will be reviewed. A percentage will be calculated of all earned units.

Unit Requirements

Meets SAP 70%-Above

This percentage is calculated at the end of the academic year, by the number of earned units divided by the number of units attempted.

Do you want to know if you're meeting the unit requirement, click on the Unit Calculator link. Unit Calculator

See Pass and Fail examples -- Unit Calculator Examples

Overall Career Requirements

Meets SAP 269 units or less
Attempted Units Overall
(including all transfer units)

GPA Requirements

Class Level Meets SAP GPA
Freshman (0-44.9 units) 1.5-Above
Sophomore (45-89.9 units) 1.7-Above
Junior (90-134.9 units) 2.0-Above
Senior (135 units or more) 2.0-Above

In addition to the GPA for your class level, all students who have been attending for two years or longer (equivalent of six quarters or more) will need to meet the two-year GPA requirement of a 2.0.

Use the GPA calculator to calculate your GPA or to simulate what grade(s) you would need to meet SAP requirements or the conditions of your appeal.

See GPA examples -- GPA Calculator Examples

Duration of Eligibility

The duration of financial aid eligibility for undergraduate students is up to 269 cumulative attempted units (including transfer units) with or without financial aid or the baccalaureate degree, whichever occurs first.

A student is allowed up to 45 units of remedial coursework. Successful completion of remedial courses will result in those units being applied to the unit requirement for satisfactory academic progress during an academic year.

Grading and Acceptable Coursework

The following grades will count as units attempted with zero units earned. The letter grade RP/SP will be acceptable as completed course work for the calendar year or until the grade is changed, whichever occurs first.

Letter Grade Meaning/Description
F Failing
FW Failed, Withdrew
W Withdrawn
WU Withdrawn Unauthorized
UW Unofficial Withdrawal
I Incomplete Authorized
IC Incomplete Charged
AU Audit
WZ Wait Adjusted Failed
NC No Credit
RD Report Delayed
WE Withdrawn extenuating circumstances

Grade changes

If your grade changes, please notify the Office of Financial Aid and Scholarships.

Course repetitions

A student may retake a previously passed course, one time. For this purpose, passed means any grade higher than an “F”. Otherwise, a course may be repeated until a passing grade of D- or higher has been received.

Disqualification or Dismissal

Any student who has been academically disqualified or dismissed from the University is not eligible for financial aid.

REGAINING ELIGIBILITY

Students, who do not meet the Cal State San Bernardino Satisfactory Academic Progress Policy requirements, will lose eligibility for financial aid. For further information on how to regain financial aid eligibility, please read the Satisfactory Academic Progress Procedures by clicking on the link provided below.

Satisfactory Academic Progress Procedures